Location: Ponca City, OK

Onsite | Full-time

We are hiring on behalf of our client who is seeking a detail-oriented HR & Payroll Specialist to join their team in Ponca City, OK. In this role, you will take full ownership of the end-to-end payroll process for their location, ensuring that all employees and contracted associates are paid accurately and on time.

Beyond technical processing, you will serve as a key resource for the facility—training management on payroll procedures, communicating HR policies, and maintaining vital relationships with union officials. This is an ideal role for an associate-level professional who thrives in a fast-paced environment and enjoys a blend of high-level data integrity and direct employee interaction.

Key Responsibilities:

• End-to-End Payroll: Gather and review timekeeping data for completeness; process weekly transfers to Paylocity, manual checks, and labor allocations.
• Data Management: Maintain and update records for garnishments, 401(k) deductions, insurance, and salary adjustments based on union contracts and review dates.
• Union & Regulatory Compliance: Administer union dues in accordance with labor contracts and manage Unemployment Notices of Entitlement, including appeals and documentation.
• Contracted Labor Support: Accuracy-check hours for contracted associates and coordinate with accounting and staffing agencies for AP processing.
• HR Support: Act as a point of contact for employees and applicants regarding HR policies, government regulations, and general inquiries.

Minimum Qualifications:

The successful candidate will demonstrate high accountability and the ability to navigate both office and manufacturing environments.

• Experience: At least 2 years of hands-on payroll experience with demonstrated responsibility for data integrity and adjustments.
• Education: High school diploma or equivalent.
• Technical Skills: Proficiency in Paylocity (or similar payroll systems) and the MS Office Suite.
• Union Exposure: Prior experience or familiarity with administering union dues and adhering to labor contract terms.
• Communication: Strong interpersonal skills to effectively partner with department heads and external agencies.
• Physical Ability: Ability to work onsite, sit/stand as needed, and occasionally lift up to 25 lbs. Willingness to wear PPE (safety glasses/hearing protection) when entering manufacturing areas.

Benefits & Compensation

• Employment Type: This is a full-time, direct-hire position.
• Work Arrangement: Fully onsite in Ponca City, OK.
• Professional Growth: Opportunity to lead payroll training for management and expand your footprint within a large-scale Food & Beverage operation.
• Comprehensive Support: Join a team that values accuracy, compliance, and a strong sense of purpose in supporting our workforce.